Steps To Build Gantt Chart On Powerpoint

PowerPoint is the most widely used medium for creating Gantt Charts. Do you too need to create a Gantt chart for your new project? Well, here is a brief guide on the steps to follow while creating Gantt chart on PPT.

Step 1

Create basic graphic

Open PPT, choose Layout & then go for Blank for slides. Now, follow the steps below-

  • Go to Insert tab.
  • Click on the Chart tab in the Illustrations category.
  • Go to All Charts and choose Bar
  • Select Stacked Bar

Step 2

Enter project schedule

After you have completed the first step, you will get a standard stack chart on your PPT slide. You will also get an Excel sheet with replaceable placeholder data. Now, you will define your project tasks, schedule both start & end dates as well as duration.

  • List task titles in Excel’s A column
  • Rename Series 1 & 2 with Start Date and End Date. Last Column will be for Duration

Let’s say, you have marked your Start date in blue, End date in orange and Duration in grey.

Step 3

Format graphic to create Gantt Chart

Now, you will transform your stack chart into a professional Gantt Chart. You will have to format graphic in such a way that blue sections turn transparent. Only your grey ones will remain visible.

  • Click on a blue bar to select all the blue bars
  • Open mini toolbar
  • Go to Fill icon
  • Choose No Fill

Step 4

Customize Gantt Chart

You can now customize the Gantt chart with any color you desire from Fill section.

It’s to note here if you are too busy to create PPT Gantt Chart from scratch, you can take the help of https://www.officetimeline.com/online/gantt-chart-maker. Office Timeline is the only online Gantt chart tool which can make PPT slides in user’s browser.